Government agencies, healthcare departments, and other organizations have a need to identify and protect information located randomly on documents to comply with Federal and State laws. For example, the U.S. Health Insurance Portability and Accountability Act (HIPPA) requires that medical records, even when authorized by patients, protect patient health information. In the same way, the U.S. Payment Card Industry Data Security Standard requires protection of cardholder data, such as credit card numbers and social security numbers. Other applications include Freedom of Information (FOI) Act and other privacy acts, education, healthcare and eDiscovery, where sensitive information is required to be redacted.
Redaction removes sensitive information by obscuring it, usually in black, to make documents secure for distribution. Manual redaction of sensitive information is time consuming and labor intensive. Traditionally documents are copied, redacted using permanent markers, and re-copied to make sure no information is still legible.
Redaction has been a very hot topic lately as there have been several high profiles cases that resulted in million-dollar lawsuits. Obviously, government agencies and organizations need to ensure they are complying with requirements and no sensitive information is left on a document.
Automated redaction speeds up processes, provides greater accuracy, reduces labor costs and manual errors. It locates and protects sensitive information on any field on a document. Fields include credit card numbers, drivers license numbers, or social security numbers, among many others. Automated redaction software uses black or clear redaction. Clear redaction whites out the information and makes it appear that no one included the information on a form. Black redaction blocks out the information and makes it completely unable to read. Automated redaction can be applied as soon as a document enters the organization and is recognized to increase security, or documents can be redacted only as needed.
Do you want to see automated redaction in action? See our FormXtra video demo locate and identify content that needs to be protected to support compliance.